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ACH/Wire Instructions for Incoming Payments

If you are providing banking information to a vendor for payment to your department, more than likely they will be submitting payments electronically either using ACH or wire transfer.  These payments are posted by the Controller's office or by the Bursar's office if the invoices go through the ARO process.

Non-ARO payments require documentation for the payment and the payments cannot be posted without these documents.

• Notification of Incoming ACH or Wire Transfer Payment form (completed by department)
  • Completed and sent to Vicki Ladd vladd@kent.edu 
  • Provides pertinent information for posting a payment
  • Not required for payments to a grant
• Copy of invoice is to be sent with the completed notification form
• Any other documentation to support the payment is to be sent with the notification form 

The banking information provided with the electronic payment does not always contain information to properly identify what the payment is for; we rely on the notification of incoming ACH/Wire transfer payment form to match receipts with expected payments.  Your department should monitor your monthly Banner reports for payments received electronically.  These payments will appear with a description starting with mm/dd followed by the remitter as it appeared on the bank report.  If you received notification from the vendor that a payment was sent but it did not appear on your month end Banner report, contact Vicki Ladd.