Hourly Rentals
In the event fields are prepared but games are rained out before they commence, a 50% fee of the Facility Use Agreement will be charged for field preparation. If games are rained out during play, the full fee will be charged for games that were completed and in progress at the time of cancellation. However, there will be no charge for games that were scheduled after the cancellation.
- E.g., 5:45 p.m. game completed, 7:15 p.m. game rained out in 3rd inning (8:00 p.m.), charged for 5:45 p.m. and 7:15 p.m. but not 9:00 p.m. game.
- E.g., 9:30 a.m. game is rained out at 9:15 a.m.; therefore, 50% fee per game will be assessed for 9:30 a.m. game but no fee assessed for 11:15 a.m. game. Fields have already been prepared and staffing is already on site.
Daily Rentals
Facility Use Agreement fees shall be due in full if fields have been prepared for the day, staff show up to work, and games begin for the day. A Show Up Fee (50% of applicable fees) will be charged if the groundskeeping staff or Recreation and Wellness Services staff show up to the facility and games are canceled due to weather or field conditions. A delay to the start of games may be made; however, it shall not exceed two (2) hours. If the delay requires more than two (2) hours to get fields in a safe-playable condition, the games for that day will be canceled and a Show Up Fee will be charged. If games for the next day are canceled the night before due to inclement weather, then the Facility Use Agreement Fees will drop from the original agreement number of days to one less.
- E.g., Groundskeepers show up at 5 a.m. to prepare the fields and the games are canceled due to weather or field conditions prior to the 8 a.m. start time. A 50% Show Up Fee will be charged to the Rental Group.
- E.g., Groundskeepers prepare the fields, and the games begin play and are canceled at any time during the remainder of the day due to weather or field conditions. The full Facility Use Agreement Fee will be charged to the Rental Group.
- E.g., Two (2) day rental canceled Saturday night for Sunday games then the Facility Use Agreement will be revised to a one (1) day rental.