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Plant Operations, Maintenance, and Environmental Records

Title of Series Description Retention
Employee Exposure Monitoring Records Environmental monitoring or measuring of a toxic substance or harmful physical agent 30 years
Environmental Health and Safety Training Records Environmental Health and Safety training records and records of specific lab training received by faculty and staff 3 years
Environmental Monitoring Records   5 Years
Incident/Accident/Injury Reports Reports made to the Office of Environmental Health and Safety regarding incidents, accidents, or injuries 5 years
Plant Operations & Maintenance - Blueprints The As-Built construction drawings. Life of Building + 6 Years
Plant Operations & Maintenance - Child Care Licensing Files Records related to obtaining Food License, License to Run a Nursery/Day Care, and Building Operations License. Active + 5 Years
Plant Operations & Maintenance - Construction Projects - Construction Designs and Specifications Written requirements and standards for materials, equipment, construction systems and workmanship as applied to the work and certain administrative details applicable thereto, including: Analysis of site impact and volumetric formation, circulation patterns and infrastructural servicing to illustrate client and architect s design vision in a definitive way; Drawings, Specifications, Addenda, Notice to Bidders, Instructions to Bidders, Definitions, Bid Form, Contract and Attachments, Bond, Bulletins, Shop Drawings, Change Orders, Change Order Procedure and Pricing Active + 6 Years
Plant Operations & Maintenance - Construction Projects - Design Review Committee Minutes, agendas, correspondence and general information. Committee responsible to review site and elevation plans to ensure compatibility with surrounding projects and Master Plan. Active + 6 Years
Plant Operations & Maintenance - Construction Projects - Environmental Impact Assessment Used to determine potential environmental concerns existing at site prior to demolition and construction Life of Building + 6 Years
Plant Operations & Maintenance - Construction Projects - Project Request & Program Statement A request from the University community to initiate a project. Active + 6 Years
Plant Operations & Maintenance - Elevator Certifications   Active + 3 Years
Plant Operations & Maintenance - Laboratory Inspection Reports Periodic inspections of laboratories Active + 3 Years
Plant Operations & Maintenance - Real Estate Records Copies of deeds, leases, purchase agreements, appraisals, etc. documenting real property purchased or leased by the institution. Original deed maintained by Auditor of the State. Active + 5 Years
Plant Operations & Maintenance - Residence Halls - Change in Meal Plan Records of changes on board contracts. Active + 5 Years
Radioactive Materials Transportation Records DOT transfer record; Authorization for shipment of RAM; and Off-site transfers.  Indefinite
Radioactive Materials Waste Records RAM use cards, specific use, and disposal information Active + 3 Years