5X����

The allows you to establish a new program, revise or inactivate an existing program. These proposals are then submitted through the appropriate workflow approval processes where approvers can edit, approve, or rollback the proposal. The Program Management site allows you to search for and view the program inventory. From here, you can also see the status of a program and whether or not it is in workflow.

Once a proposal has been submitted, the program cannot be modified from the Program Management site until the proposal has been approved. If a program has been submitted, you cannot submit a proposal for that same program until it has been fully approved.

1. Search Box: There are several different ways to search for a program. Keep in mind that an asterisk is a wildcard and can be used at any place within your search terms to stand in for missing information. Searching with only an asterisk will return all courses in CIM.
   • Search by entering a program name using the asterisk (*)
     • e.g., Studio Art*
   • Search by keyword plus asterisk (*)
     • e.g., *art* will return any program with “art” in the title (e.g., Art History, Art Education, Earth Science, Integrated Language Arts)
2. History Check Box: By selecting history, the search results will also include previously approved proposals in the search results.
   • CIM History is a permanent record of the approved programs from the last time it went through the curricular approval process in CIM. History displays the approval path, workflow steps, roll back comments, and red/green mark up. The history search results only go back to the day CIM was implemented. Only proposals that have been completely approved will show up in the history. History is view only; it cannot be edited.
3. Quick Searches: The “quick search” dropdown can be used to filter the search box and only show specific proposals based on status (e.g., new program, revised program, inactivated program).
4. Workflow: The workflow column displays the step or role that the proposal is in the approval process. Clicking on the “workflow column” in the search results box will sort the information A-Z or Z-A order.
5. Status: The status column shows the proposal type. Clicking on the “status column” in the search results box, will sort the information A-Z or Z-A order.
   • Blank: This indicates that the program exists, but it is not currently in the CIM proposal process.
   • Inactivated: This status indicates that a program has been proposed to be made inactive or is currently inactive.
   • Revised: This status indicates that a revision to an existing program has been submitted to the curricular process.
   • New: This status indicates that a proposal has been submitted to establish this program.

There are several different ways to search for a program. Keep in mind that an asterisk (*) is a wildcard and can be used at any place within your search terms to stand in for missing information. Searching with only an asterisk will return all programs in CIM.

1. Go to the .
2. Type the title of the program you wish to find in the search bar.
   
   1. You can search by:
      1. Search by entering a program name using the asterisk (e.g., Studio Art*)
      2. Search by keyword plus asterisk (e.g., *art*)
         1. *art* will return any program with “art” in the title (e.g., Art History, Art Education, Earth Science, Integrated Language Arts)
3. You can sort the search results by clicking on the column headers.
   
4. Select the program you wish to view from the search results.

Please contact the Office of Curriculum Services to discuss a new proposed program, the process for approval and estimated timeline for implementation. An initial inquiry (undergraduate) or program development plan (graduate) must be submitted to EPC as the first step before a full proposal can be submitted through CIM.

1. Go to the .
2. Click on Propose New Program button . The program form will appear in a separate window.
3. Select Major or Degree from the Program Type drop down.
   
4. Select Yes or No to the questions “Have you submitted an Initial Inquiry or Program Development Plan?”
   • If selected No, then you will need to fill out the Initial Inquiry or Program Development Plan documentation before you can submit this proposal through CIM. For specific documentation, please contact the Office of Curriculum Services or fill out the Curricular Request Form.
   • If selected Yes, then you will need to attach the approved Initial Inquiry or Program Development Plan documentation to the proposal.
5. Complete the form by filling in the required information that is outlined in red.
   
   The program form is made of the following sections:
   • Basic Program Information
   • Delivery/location
   • CIP Code (does not display for minors)
   • Proposal Summary
   • Catalog Copy (see pages X for directions on creating program requirements)
6. Attach any appropriate Ohio Department of Higher Education and/or Higher Learning Commission paperwork.
   
   For specific documentation, please contact the Office of Curriculum Services or fill out the Curricular Request Form.
7. After completing the form, you can either click on:
   
   • Cancel to not save any changes and return to previous screen.
   • Save Changes to save any changes that have been made and come back to the form at a later time. Clicking Save Changes does not submit the proposal to the approval process and will allow you to save without filling out all the required fields.
   • Save and Start Workflow to save and submit all changes for approval. All required fields must be filled out before you can submit the proposal for approval.

1. Go to the Program Management site.
2. Click on Propose New Program button . The program form will appear in a separate window.
3. Select the type of program you wish to establish from the Program Type drop down.
   
4. Complete the form by filling in the required information that is outlined in red.
   
   1. The program form is made of the following sections:
      1. Basic Program Information
      2. Delivery/location
      3. CIP Code (does not display for minors)
      4. Proposal Summary
      5. Catalog Copy (see pages X for directions on creating program requirements)
5. Attach any appropriate Ohio Department of Higher Education and/or Higher Learning Commission paperwork. For specific documentation, please contact the Office of Curriculum Services or fill out the Curricular Request Form.
   
6. After completing the form, you can either click on:
   
   1. Cancel to not save any changes and return to previous screen
   2. Save Changes to save any changes that have been made and come back to the form at a later time. Clicking Save Changes does not submit the proposal to the approval process and will allow you to save without filling out all the required fields.
   3. Save and Start Workflow to save and submit all changes for approval. All required fields must be filled out before you can submit the proposal for approval.

1. How to Revise a Program Go to the Program Management site.
2. In the search box, type the program title want to revise.
3. Select the program that you wish to edit from the search results, the program information will appear below the search results box.
4. Click the green Revise Program button . The program form will appear in a separate window. The program form is made of the following sections:
   • Basic Program Information
   • Delivery/location
   • CIP Code (does not display for minors)
   • Proposal Summary
   • Catalog Copy
5. Make your updates to the form.
   • To view your changes before submitting your proposal click on Save Changes . This will allow you to see the marked changes you’ve made to the proposal. Text that has been removed will be crossed-out in red and new text that has been added is in green.
     
6. After completing the form, you can either click on:
   
   • Cancel to not save any changes and return to previous screen
   • Save Changes to save any changes that have been made and come back to the form at a later time. Clicking Save Changes does not submit the proposal to the approval process and will allow you to save without filling out all the required fields.
   • Save and Start Workflow to save and submit all changes for approval. All required fields must be filled out before you can submit the proposal for approval.

1. How to Inactivate a Program Go to the Program Management site.
2. In the search box, type the program title you want to inactivate.
3. Select the program that you wish to inactivate from the search results, the program information will appear below the search results box.
4. Click the red Inactivate Program button . The program inactivation form will appear in a separate window.
   • You will need to select the type of inactivation (inactivation or suspension) and effective term
5. Complete the form and then click Save and Start Workflow button to submit the proposal for approval or the Cancel button to cancel the request.

A Course List is a pre-formatted table structure within CIM to help create program requirements. Courses that display in a Course List are pulled from Banner as well as courses in CIM that are pending course approval.

Note: A new program requirement table (course list table) will need to be created when you are establishing a new program and when revising a major to include a new concentration.

1. Course Inventory: Courses available to add to build program requirements
2. Program Requirements: The courses used to build program requirements
3. Sum Hours: Automatically will sum the credit hours that are added to the program requirements
4. Quick Add: Directly enter a course subject and number (e.g., ARTS 34040) to add to the program requirements instead of selecting from the course inventory
5. Add Comment Entry: A comment entry is anything in your program requirements that is not a specific course (e.g., Accounting (ACCT) Electives; Western History Electives, choose from the following:)
6. Comment: Text entered here will displayed in parentheses after the course title (e.g., min C grade)
7. Sequence: Sequence will display two courses with an ampersand (&) indicating that these two courses must be taken in conjunction with each other
8. Cross Reference: Ignore, this field is not used by 5X����
9. Or Class: This will display two courses with the word ""or"" indicating that either course may be taken to meet the requirement (e.g., ARTS 34041 or ARTS 34042)
10. Hours: Automatically populated by banner.
11. Footnote: To add a footnote indicator. The footnote is added using the footnote table.
12. Indent: Use for choose-from lists. The requirement will be indented to the right, the credit hours will be suppressed from displaying and adding to your total credits
13. Area Header: Use to define the major requirements and the additional requirements
14. Area Subheader: Use to style text as a header
15. Move up/Move Down: Use to change the order of the course."

1. Go to the Program Management site.
2. In the search box, type the program title you want to revise.
3. Select the program that you wish to edit from the search results, the program information will appear below the search results box.
4. Click the green Revise Program button . Go to the Program Requirements section of the program form.
5. Double click on the course list box, outlined in blue, in the program requirements field.
   
6. The Course List Picker will appear, select your course subject from the College and Subject drop-down menus.
7. Select the course from the Course Inventory that you wish to add to the program requirements.
   
   • Option 1: Click button to add a course to the list.
   • Option 2: Double-click on a course from the Course Inventory.
   • Option 3: Enter a course code (e.g., ARTS 34001) into Quick Add and click on the Add Course button.
8. Make your updates to the form.
   • To view your changes before submitting your proposal click on Save Changes . This will allow you to see the marked changes you’ve made to the proposal. Text that has been removed will be crossed-out in red and new text that has been added is in green.
     
9. After completing the form, you can either click on:
   
   • Cancel to not save any changes and return to previous screen
   • Save Changes to save any changes that have been made and come back to the form at a later time. Clicking Save Changes does not submit the proposal to the approval process and will allow you to save without filling out all the required fields.
   • Save and Start Workflow to save and submit all changes for approval. All required fields must be filled out before you can submit the proposal for approval.

1. Go to the .
2. In the search box, type the program title want to revise.
3. Select the program that you wish to edit from the search results, the program information will appear below the search results box.
4. Click the green Revise Program button . Go to the Program Requirements section of the program form.
5. Double click on the course list box, outlined in blue, in the program requirements field.
   
6. The Course List Picker will appear, select the course from the Program Requirements that you wish to remove from the program requirements.
   
7. Click on the remove course button .
8. Make your updates to the form.
   • To view your changes before submitting your proposal click on Save Changes . This will allow you to see the marked changes you’ve made to the proposal. Text that has been removed will be crossed-out in red and new text that has been added is in green.
     
9. After completing the form, you can either click on:
   

• Cancel to not save any changes and return to previous screen
• Save Changes to save any changes that have been made and come back to the form at a later time. Clicking Save Changes does not submit the proposal to the approval process and will allow you to save without filling out all the required fields.
• Save and Start Workflow to save and submit all changes for approval. All required fields must be filled out before you can submit the proposal for approval.

Note: You will need to add a new program requirement table when establishing a new program or when revising a major to include a new concentration.

1. Go to the Program Requirements section of the program form.
2. Place cursor in page body where the program requirement table is to be placed.
   
3. Click Insert/Edit Formatted Table icon in the tool bar.
   
4. Select Course List from the drop-down menu, click OK.
   
5. The Course List Picker box will appear. Select courses to be added to the program requirements by selecting courses from the course inventory box or by using the quick add function (see how to add courses).
6. Once the courses have been selected, click on the “sum hours” check box. The sum hours will automatically sum the credit hours that are added to the program requirements.
   
7. Click on OK to view the program requirements on the program form.

1. Go to the Program Requirements section of the program form.
2. Double click on the course list box, outlined in blue, in the program requirements field.
   
3. The Course List Picker will appear, select the Add Comment Entry button. 
4. Type in the program requirement table header.
   1. e.g., Major Requirements (courses count in major GPA)
   2. e.g., Additional Requirements (courses do not count in major GPA)
   3. e.g., Concentration Requirements
   4. e.g., Minor Requirements
      
5. Click OK.
6. Use the Move Up and Move Down buttons to move the header to the top of the program requirements.
7. Click on OK to view the program requirements on the program form.

An elective is considered a non-course requirement that is required in a program that allows the student to choose from a specific subject and/or level, e.g., Biology (BSCI) Electives; Theatre (THEA) Upper-Division Electives (30000 or 40000 level); Psychology (PSYC) or Sociology (SOC) Upper-Division Electives (30000 or 40000 level).

1. Go to the Program Requirements section of the program form.
2. Double click on the course list box, outlined in blue, in the program requirements field.
   
3. The Course List Picker will appear, select the Add Comment Entry button.
4. Type in the elective requirement you wish to add. Elective style examples listed below and can be found in the University Catalog Style Guide.
   • Subject Electives
     • e.g., Biology (BSCI) Electives
   • Upper-division electives
     • e.g., Theatre (THEA) Upper-Division Electives (30000 or 40000 level)
     • e.g., Psychology (PSYC) or Sociology (SOC) Upper-Division Electives (30000 or 40000 level)
   • General Electives
     • e.g., General Electives 
   • Choose- from lists (see How to Add a Choose-From List in the Program Requirements)
5. Enter the total credit hours required for the elective in the hours field.
   
6. Click on OK to view the program requirements on the program form.

1. Go to the Program Requirements section of the program form.
2. Double click on the course list box, outlined in blue, in the program requirements field. The Course List Picker will appear.
3. Select the Add Comment Entry button.
4. Type in the elective grouping description.
   • e.g., Western History Electives, choose from the following:
5. Click OK.
6. Enter the total credit hours required for the elective list in the hours field.
   
7. Add a course to the choose from list
   • You can add a course by selecting it from the course inventory or by using the quick add option (see How to Add Courses to Program Requirements).
8. Once you’ve added the course to the program requirements you will need to select the indent check box . Using the indent check box will indent the course to the right and the credit hours will be suppressed from displaying/ adding to your total credits.
   
9. Repeat steps 7 and 8 to add more courses to the choose from list.
10. Click on OK to view the program requirements on the program form.

1. Go to the Program Requirements section of the program form.
2. Double click on the course list box, outlined in blue, in the program requirements field.
   
3. The Course List Picker will appear, select the Add Comment Entry button.
4. Type in the Kent Core Requirement category. Kent Core categories listed below and can be found in the University Catalog Style Guide.
   • Kent Core Composition
   • Kent Core Mathematics and Critical Reasoning
   • Kent Core Humanities and Fine Arts (minimum one course each)
   • Kent Core Social Sciences (must be from two disciplines)
   • Kent Core Basic Science (must include one laboratory)
   • Kent Core Additional
5. Enter the total credit hours required for the elective in the hours field.
   
6. Click on OK to view the program requirements on the program form.

Course credit hours will automatically populate from banner into the program requirements table. If you require a course in your program that is variable credit hours (e.g., 1-6 credit hours) but your programs requires the student to complete a certain amount of credit hours (e.g., 3 credit hours), you will need to change the credit hours in the table.

1. Select the course from the program requirements in the Course List Picker.
   
2. Click on the Hours field. Remove the credit hours listed and enter the fixed credit hours required for the program.
   
3. Click on OK to view the program requirements on the program form.

The Course Status Indicator visually identifies the courses in the program requirements that are currently being worked on. Courses that may have been saved as draft or submitted will have an icon identifying if it is a  new course,  revision, or  inactivation.

A Plan of Study Grid is a pre-formatted table structure within CIM to help create a suggested sequence of required courses, which we use to build the program roadmap. Courses that display in a Plan of Study Grid are pulled from Banner as well as courses in CIM that are pending course approval.

Note: A new roadmap (Plan of Study Grid) will need to be created when you are establishing a new program.

1. Course Inventory: Courses available to add to build program requirements
2. Quick Add: Directly enter a course subject and number (ARTS 34040) to add to the roadmap instead of selecting from the course inventory
3. Add Comment Entry: A comment entry is anything in your roadmap that is not a specific course (e.g., Accounting (ACCT) Electives; Western History Electives)
4. Year: Ignore, this field is not used by 5X����
5. Term: Select the academic term you wish to edit
6. Roadmap: The courses used to build roadmap
7. Comment: Ignore, this field is not used for by 5X���� for roadmaps
8. Sequence: Sequence will display two courses with an ampersand (&) indicating that these two courses must be taken in conjunction with each other
9. Or Class: This will display two courses with the word ""or"" indicating that either course may be taken to meet the requirement (e.g., ARTS 34041 or ARTS 34042)
10. Hours: Automatically populated by banner.
11. Footnote: To add a footnote indicator. The footnote is added using the footnote table.
12. Indent: Ignore, this field is not used for by 5X���� for roadmaps
13. Critical: Use for courses that must be completed in the semester listed to ensure timely graduation
14. Area Header: Ignore, this field is not used for by 5X���� for roadmaps
15. Move Up/Move Down: Use to change the order of the courses